Creating an Invoice |
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To create a new invoice either click on the + button at the side of the invoice tree, or just right click on Unposted PL Invoices and select Add Invoice / Cr Note.
Next click on the supplier drop down list to display all the suppliers attached to this entity. If you have a very large list of suppliers, you can click on the magnify button to use the Global Entity Search function.
Now enter the invoices reference and a description. This will be used to identify the transaction in the nominal ledger. When you select an invoice date the due date will be automatically populated based on the terms recorded in the supplier record. The currency will automatically default to the supplier currency also and the exchange rate will be populated with the latest rate in the exchange rate table. The type will default to invoice, but you can select credit note from here if you wish.
Now click on next to add the line details. Each invoice can have multiple lines and each line can be posted to a separate expense account. Click on the drop down box to select an expense account. You can also use the hyper link highlighted in blue to add a news expense account. This can only be done if you have the correct security.
Continue to add lines until the invoice is completely recorded.
If you are operating the enPractice WiP system you can recover expenses directly from your customers. To do this, first select a line and click on recover. Now select to WiP customer project and expense category. When expenses are configured in enPractice you can set default uplift for the expense. This can be applied here or you can enter a value to manually uplift the expense. There is also a percentage selection if you do not wish to recover the whole expense.
Now click on finish to add the invoice.
To post the invoice right click on the invoice and select post.
The narrative will be generated automatically and when you click finish the invoice will then appear in the posted section of the tree. And the transactions will be posted to the nominal ledger.
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