This screen lists all the nominal ledgers opened for a particular Entity, within the period shown.
To change the selected entity, click on the down arrow within the entity box. To make this entity selected your default entity and period, click on the button to the left of the entity text box. The icons down the left side of the window enable you to:
Print Preview the Ledger selected.
Set current entity to default entity
Search utility for finding values and text within the ledger system.
Short cut to the Journal Wizard
Reverse Batch
Print, via templates, various reports and schedules.
Refresh list
Close the Nominal Ledger window
To view entries in any detail, double-click on the line and the Batch/Journal or Cash Book entries will be displayed.
You can also select the view by batch by selecting batch from the View list.
In the batch transaction view you can also add documents to transactions. To do this just right click on the transaction and select add document from the menu option.
By clicking on the printer button you can get a series of quick internal reports such as: Trial Balance, P & L Balance Sheet and General ledger.
Note: The General Ledger report allows you to print out the entire ledger or just the account currently selected.
In order to locate an account and view balances, just click on the magnify icon which appears in the left hand side of the window. This enables the user to locate accounts/entries anywhere in the system.
You can select by:
| • | Entity |
| • | Period |
| • | Date Range |
| • | Batch Number |
| • | Transaction Narrative e.g if you enter (Inv) all transactions with those three character in the narrative will be found. |
| • | Between Values |
The example below is a search for all transaction from the 1 April 2011 to the end of that financial year that contain the text "INV" e.g. Invoice Narratives.
Detailed Analysis Filters
When viewing the Nominal Ledger in a detailed analysis view, the user is able to make use of some additional data filters that are displayed across the top of the grid, these are;
| • | Client Filter |
| • | Date Filter |
| • | Division / Department Filter |
Note that when the analysis is set to standard, these filters will not be displayed.
Client Filter
The client filter allows the user to drill down to a specific set of sub-accounts for the selected entity. By default, the system will display all managed companies that are Customer's to the selected Accounting Entity as long as there is transactions posted in the currently selected period.
Users will also be able to view specific 'Person' entities by setting up a 'Client' relationship to the accounting entity within the Entity Wizard.
Example; In order for 'Acer, Leigh' to be filterable for 'Quality Retail Bank' - we must first make sure the entity is a customer to this accounting entity and then set up a client relationship as shown above.