On selecting the investment purchase option you will be presented with the following screen:
Fields Notes:
Bank Balance Sheet - Select from here the account to credit for the purchase. This will list all bank accounts. If you wish to use other balance sheet account check the Show Balance Sheet Accounts box.
Bargain Date - This must be entered first. It is the actual date of the transaction, not the date on which the data is entered into enVisual.
Settlement Date - The date when payment becomes due.
Ref #1 - (Shown as Batch Number on the above form) Text field for optional use.
Ref #2 - (Shown as Type on the above form) Text field for optional use. Can be configured as per Ref #1.
Investment - Drop down list containing the full name of each investment. When an investment has been selected, the text box to the right of the investment name displays the currency in which that investment is traded in, and any current holdings.
Quantity - The quantity of shares purchased in this transaction
Cost/Share - The cost of each share purchased in this transaction, excluding any charges or expenses
Total - The total cost of the shares purchased (Quantity X Cost/Share)You may enter the cost per share or the total cost of the shares. When one of them is entered, the other is calculated. If you then change the calculated value by editing, the first value entered becomes a calculated value.
Currency - Below the Total amount, a drop down control which was initially blank, displays the currency in which the selected investment is traded. This is taken from the definition of the investment. It is possible to change the currency of the transaction. Note that you must click in this currency control even if you are making no change to it; if you do not the headings for the currency exchange values will not appear, and exchange rate lookup may not work correctly.
Impute Total - If you do not wish the system to calculate the total based on the units and cost you can click on impute to enter the total manually.
Broker - Select a broker from the drop down box. The broker must be entered into enVisual firstly via the Contact Manager in enCentral, and then must be recognised as a broker acting for the current financial entity using the Brokers option in enPortfolio . Note. Broker entry is optional.
Commission % - Once a broker has been selected, the Commission % defaults to the figure drawn in from the broker details, entered via the Specific Broker Information command in the Setup/Updates Panel. However it may be changed for this specific transaction.
Commiss. Amt - To the right of the commission %, the calculated value of this percentage appears.
Custodian - A custodian or repository may be selected to hold the physical evidence of the investment. Custodians must be set up via the Contact Manager in enCentral and then as custodian in the enCustody module. On the first occasion a particular share is purchased, the custodian must be selected, since there is no default. Once you have traded in that share and selected a custodian, subsequent purchases will default to the same custodian.
Portfolio - A portfolio name must be set up in Portfolios. On the first occasion a particular share is purchased, the portfolio must be selected, since there is no default. Once you have traded in that share and selected a portfolio, subsequent purchases will default to the same portfolio.
Control Account -The name of the nominal account to receive the contra postings. This defaults to the account name set up as the Control Account in Setup/Updates, Ledger Control Accounts. Note that the default name does not appear until you click in this box.
Forex Type - May be Lookup or Impute. Lookup will give the current FX rate for the day of the posting. Impute will allow the user to enter the rate.
X-Rates - Exchange Rates are available to convert the investment total (excluding broker and other charges) from the currency of this transaction to the base accounting currency, or to the currency in which this share is traded in by default. If the Forex type is lookup, then an attempt is made to look up the exchange rate as soon as you click in one of the exchange rate boxes; if an inappropriate value appears then a rate may be typed in. If Forex is Lookup, then the base value and investment values are calculated. If the Forex type is imputed, then the values are entered, and the exchange rates calculated from them.
Narrative - The narrative is a text field for notes, but it defaults to a description of the transaction made up from other field values entered in the form. The narrative may be cleared or a different note entered.